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AGM Notification & Club Update – 31st Oct

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SAVE THE DATE: Annual General Meeting (via Zoom): Sunday 29th November, 2020

Full Details of this meeting will be sent via a separate email, but I would like to take this opportunity to encourage all members of the club to attend. The AGM allows the club to interact fully as a unit – with full transparency on the workings and vision for the club – your club. As an added bonus, this year you can attend from the comfort of your own home!

The Future – Please get involved:-

As we look ahead to 2021 and beyond, the club is in need of new Executive and Non-Executive Board Members who can take over the baton and continue to drive the club’s recovery. All current positions will become vacant at the AGM and I encourage you to step forward and lend a hand to ensure the smooth running and growth of our club. The club is driven by volunteers and we need more to share the load – any contribution you can make is valuable to the club and a wide range of skill-sets are welcome. Full Training will be given.

The RDASC Executive Board requires the positions of Chair, Treasurer & Secretary to be filled for 2021. These positions are vital to the future of the club – simply put, the club cannot operate without them. A great deal of progress has been made and the current Executive Board have all committed to play an active part in the smooth transition to the new Board – collectively I am sure that the combined efforts of this new and old group will cement a bright future for the club.

We really are within grasp of writing the next great chapter for this club – please feel free to contact me to discuss joining the Board: 

Resignation of EXECUTIVE Board Members

As we approach the Annual General Meeting, I write to inform you that the following Executive Board Members are stepping down from post.

Chair – Richard Palmer-Jones

I have taken the difficult decision to step down from my role after one year in office due to increased work commitments within my business. I would like to put on record my thanks to fellow Board Members for their commitment towards the implementation of the new working model for the club – this overhaul placed a large amount of work on very few shoulders during a time when the world was suffering from the impact of Covid-19. Their efforts will be largely responsible for the club having an operational future and it has been a privilege to work alongside them during this period.

Secretary – Shona Wallace

I would like to thank Shona for all her work in her role as Secretary this year. Beyond her positive input to club life and enthusiasm towards delivering change, Shona has worked tirelessly to deliver minutes from lengthy Board Meetings during the lockdown period – this documentation has been vital to the smooth running of the club.

Finance – Lisa Clark

Lisa stood down from her role in early June during lockdown – due to increased work pressures within her role in the Care Industry. I thank Lisa for her work during office.The Finance Role was subsequently undertaken by Amy Simeon and I would like to thank Amy for working tirelessly to re-work the accounts to dovetail both the new club financial model and the new membership platform she has been pioneering. We now need a candidate to take on this role and continue with the great work.

IMPORTANT COVID UPDATE – PLEASE ACTION

We are really grateful to all members for their continued support with our Covid 19 measures. We just need to remind you all of some very important points

Catterick Leisure Centre (CLC)

Please can we remind everyone that access to the building is five minutes before the session starts. Swimmers must not congregate outside the building before. You will be met by a Covid liaisonvolunteer, who will take your temperature, ask CLC covid questionnaire (over 16’s only) and escort you on to the poolside. You must wear a facemask at alltimes and sanitise your hands on entering and exiting the building. Please Note: CLC will not allow entry to any swimmers who arrive late.

Richmond Pool

Swimmers must enter the building by the cafe door (no more than 10 minutes before the sessions starts), where you will be met by a Covid liaisonvolunteerwho will take your temperature and escort you on to the poolside. You must wear a facemask at alltimes and sanitise your hands on entering and exiting the building. Thedoor will be locked five minutes before the start of the session. Please make sure you arrive promptly, as we can’t compromise the safety of other swimmers by having to leave the poolside to let in any late arrivals.

Covid-19 Symptoms

Please remember you must not come to training if you have any of the following symptoms

· Fever (above 37.8 degrees)

· New, persistent dry cough

· Shortness of breath

· Loss of taste or smell

· Diarrhoea or vomiting

· Muscle aches not related to sport/training

Or you have been told to self-isolate.

Swim England Health Survey – PLEASE ACTION

On the 1st day of every month we will be asking members to complete the Swim England health Survey.

WHAT YOU NEED TO DO NEXT:

The Health Survey form and Covid-19 and Risk Awareness Declaration form are now available on the membership portal and can be signed electronically.

Please follow these steps to access the forms:

1. Visit the club websitewww.rdasc.org.uk

2. Click on My Account

3. Login using your email address and password (you can reset this if you’ve forgotten it)

4. You will be sent an authentication code to your email address, please add the six digit number and click verify

5. Go to the Covid section

6. Health Screening Survey – click Go

7. You will see the name of your swimmer(s) – click new submission

8. Read the survey, complete the boxes and click ‘submit screening form’

9. This document is now ‘awaiting approval’ form the Covid Officer

10. The document will then be reviewed by the Covid Officer, who will contact you if they have any issues with the information that you have supplied.

11. Sign out of the membership system.

All forms need to be completed by Friday 6th November

Summary

You must notify your coach if you:

Answer YES to any of the four questions listed in the Swim England Health Survey’
If you test positive for COVID-19
Or have been informed that you must self-isolate.
You will then be contacted by the Covid Officer, who will give you further advice and guidance on what you need to do next.

Useful websites:

https://www.gov.uk/coronavirus

https://www.nhs.uk/conditions/coronavirus-covid-19/

https://www.swimming.org/swimengland/returning-to-pools-guidance-faqs/

It is of vital importance that parents, carers and swimmers assume responsibility and act within the guidelines as stated above. We need to make sure that we are all taking the necessary steps to keep our swimmers, coaches, volunteers and members as safe as possible.

If you have any concerns or queries, please don’t hesitate tocontactyourswimmer’s coach

Fundraising Update

I would like to close by taking a moment to recognise the relentless work this team has undertaken across the year – and the huge achievements they have made (detailed fully in yesterday’s update).

Over £4250 of funding has been achieved through their tireless efforts. They have met many disappointments along the way but their passion to deliver for the club has always remained exceptional and we are fortunate to have such a dedicated team.

‘Thank You’ RDASC Fundraisers!

Kind regards,

Richard Palmer-Jones

Chairman of Richmond Dales ASC